DocuWare

DocuWare Overview

DocuWare is a globally recognized document management system (DMS) and workflow automation platform. Founded in Germany over 35 years ago, it is used by more than 20,000 companies worldwide.

Key Features

Automated capture and indexing

Import from various sources (scanner, email, ERP) with automatic extraction of structured data without manual input. PDF/A conversion for archiving.

Centralized and secure archiving

Single and secure storage with HIPAA and GDPR compliance. Anywhere/anytime access for mobile teams.

Workflow automation

Management of complex processes (approvals, validations, reminders), REST/SOAP web services integration, webhooks and electronic signatures (DocuSign, Validated ID).

Integrations

Service Platform (REST/JSON/XML) to connect ERP, CRM, HR tools. Mobile applications and multi-format compatibility.

Advanced tools

Quick search, team collaboration, pre-configured processes for invoicing and HR.

Use Cases

• Invoice processing: Approval automation, real-time tracking, error reduction
• Human Resources: Employee onboarding, HR file management, automated workflows
• Sales and orders: Centralization of quotes, purchase orders, contracts and customer invoices
• Compliance: Secure and compliant archiving for all sectors

Availability

DocuWare is available as cloud SaaS, on-premise or hybrid mode depending on business needs.